Students who plan to register at SCC, SFCC or the off-campus centers, are encouraged to confer with an academic adviser or counselor. Registration dates, including quarterly important dates, are available online at catalog.spokane.edu/ImportantDates.aspx.
Auditing a Course
Students are required to select the audit option at the time of registration. A student auditing a class is not required to take final tests and will not receive a grade or credit. Audit students are required to pay standard tuition and fees.
Students may concurrently register for classes at SCC, SFCC and the off-campus centers. This allows the student flexibility in developing a class schedule. Students receiving financial aid have certain limitations and should consult the Financial Aid Office. Veterans should contact their veterans services coordinator.
Tuition and fees for concurrently enrolled students must be calculated by the district accounting office after final enrollment. Contact your local cashier's office to verify tuition.
Some classes are available on an open-entry and exit basis. For information, contact the counseling center, admissions, or registration office.
Independent study is offered in each academic discipline and designated by the course numbers 291, 292 or 293. A student may register for not more than three independent study courses per quarter, varying from 1 to 5 credits each, not to exceed a total of 10 credits of independent study during the student's tenure at Community Colleges of Spokane. Requirements and limitations concerning courses are available from the instructional departments.
ctcLink Student Center
ctcLink Student Center is a personalized web page through which students can access information to manage their campus life, academics, and financial transactions. Through the Student Center students can view and update personal information, plan for and enroll in classes, accept and decline financial awards, make a payment, view financial account activity, to do list, academic holds, enrollment dates, advisor information, grades, progress to program completion, and apply for graduation.
It is the student's responsibility to keep SCC, SFCC and/or the off-campus centers advised of current address(es).
A student's correct home, e-mail and/or local address are important on all of his or her college records. Students will receive material through mail or e-mail.
Address changes may be completed in your ctcLink Student Center or by using the e Student Update Form.
It is the student's responsibility to keep SCC, SFCC, and/or the off-campus centers advised of changes to their legal name. Students who change their names during the year are required to bring valid photo ID and matching social security card to the Registration Office. Students may add a preferred name in ctcLink Student Center.
Picture ID is required to pick up student records including class schedules, transcripts, and work-study checks. Library and bookstore transactions and/or use of the college computer/math labs also require picture ID. The first picture ID card is free, but there is a fee for replacement cards.
At SCC, student photo ID cards are available to all new students once enrollment is complete. They are available in building 15. Picture ID and verification of class enrollment is required. For more information, call 509-533-8020.
At SFCC, photo ID cards are available to all new students once enrollment is complete and may be obtained in the Library, Building 2, Lower-level Room 1. For hours of operation, call 509-533-3216.
For information about the off-campus centers, picture IDs, visit your local off-campus center or call 509-279-6712.
Social Security Numbers
Community Colleges of Spokane is required to collect the Social Security Number (SSN) or tax identification number from every student who attends SCC, SFCC or the off-campus centers. CCS will only release a student's SSN in accordance with state or federal law and will protect the SSN from unauthorized use and/or disclosure. A student's failure to provide the SSN may result in administrative holds, and the student will be subject to an IRS penalty unless refusal to provide the SSN is due to reasonable cause and not due to willful neglect. In order to protect the SSN from unauthorized use and/or disclosure, a unique student identification number (SID) is assigned to each student for internal reporting purposes and registration.
Verification of Enrollment
Enrollment verification is provided to loan guaranty associations through the National Student Clearinghouse based on the information uploaded from the colleges. For enrollment verification of other outside agencies (e.g., Veterans Administration, insurance company, etc.), students must submit their signed verification request to the Registration Office. A no-fee, self-service enrollment verification is available for students through the National Student Clearinghouse Student Self-Service program at www.studentclearinghouse.org. This service provides a printed proof-of-enrollment certificate and offers other enrollment verification activities for free.
Refer to college Important Dates and Deadlines to confirm deadlines for all registration transactions.
It is the sole responsibility of the student to make his or her schedule changes. Adding or dropping classes or changing sections are steps a student should take only after consultation with a faculty adviser or counselor or, if applicable, Financial Aid Office.
During the first 10 days of a quarter, a student may drop/withdraw from a course and no record of the course will appear on the student's transcript. After the 10th day, dropped course(s) will appear on the transcript with a "W" (withdrawal) notation. Short session classes are prorated accordingly. Summer quarter is prorated to the length of the quarter.
Adding classes at SCC: To add a class after the first day of the quarter requires instructor signature. To add a class after the first five days of the quarter requires both instructor and the vice president of instruction signatures and dates on a registration transaction form.
Adding classes at SFCC: To add a class after the second day of the quarter requires instructor permission. To add a class after the first five days of the quarter requires both instructor and appropriate department dean approval.
The registration form must be submitted to the Registration Office for official processing. Students on financial aid must first check with the Financial Aid Office if planning to add a class after the first five days of the quarter. Otherwise, you will be held responsible for the tuition and fees added for those classes.
A student cannot officially drop a course simply by informing the instructor he or she is withdrawing or by ceasing to attend class. An official drop or withdrawal requires processing through the Registration Office. Instructors may use their discretion to process an instructor initiated drop on the third day of non-attendance, and/or when issuing a grade to students who do not go through the schedule change process.
Repeating a Course
In accordance with SBCTC Policy - Chapter 5, Appendix B, students may repeat a course as necessary to satisfy a requirement for improving academic or skill progress (grades) up to a maximum of two repeats in addition to the original enrollment.
If a student repeats a course, all grades will appear on the transcript, but only the highest grade earned is used for computing the grade point average.
Veterans should note that the Veterans Administration will not pay for repeating a course in which the student has already received a passing grade.
Repeating a course may affect financial aid funding.
Withdrawal From College
Students are responsible for withdrawing from college prior to the end of the quarter whether they attend class or not. After the first day of each quarter, an Official Withdrawal Form must be filled out in order to withdraw from classes. Each quarter, a specific date designates the last day to drop or completely withdraw from classes. After that date, students may not drop or withdraw without special permission. Withdrawal deadlines are listed on the ctcLink Student Center. Students who find it necessary to totally withdraw from college should first consult with a faculty adviser or counselor. It is suggested students notify Financial Aid of withdrawal if receiving funding for the quarter. Official paperwork must be processed through the Registration Office issuing the proper forms.
Failure to follow the required procedures for withdrawal may result in failing grades being submitted; possible repayment of tuition and/or financial aid, veteran benefits, and forfeiture of all claims for refund of tuition and fees.
Refund and withdrawal dates for classes that do not follow the regular academic calendar are based on a proportionate relationship to the length of a standard quarter.